Last Updated: December 1st, 2025
This Privacy Policy (“Policy”) describes how H3S SAVUNMA SANAYİ VE DİJİTAL HİZMETLER TİCARET A.Ş. (“Directory Defence”, “Company,” “we,” “us,” “our”) owner and operator of https://www.directorydefence.com (the “Platform”), registered at Mustafa Kemal Mahallesi, 2139. Cadde, No:19/16, Reyhan Plaza 4. ve 5. Kat, Çankaya/Ankara, (“Company”, “we”, “us”, “our”) collects, uses, discloses, stores and protects personal data of users (“User”, “you”, “your”) of our AI-powered search and business discovery platform (the “Platform”). This Policy applies to all Platform visitors, individual members, Listing Company members, business users, mobile or web application users, and any individual or entity that interacts with the Platform worldwide.
Please read this Privacy Policy carefully.
By accessing or using any part of the Platform or Services, you consent to the collection, use, storage, and disclosure of your information as described in this Privacy Policy. If you do not agree with this Privacy Policy, you must discontinue all access to and use of the Services immediately.
Data Controller
The data controller responsible for processing your personal information is:
1 COLLECTION AND USE OF INFORMATION
When you access or use the Platform, we collect information about you from multiple sources, as described below.
1.1. Information You Provide to Us Directly
Some features of the Services require that you provide information voluntarily. Not providing this information may prevent you from creating an account, purchasing a membership, listing products or accessing certain Platform functionality. Information you directly submit may include:
Contact Information
Name, company name, business title, email address, phone number, and, where voluntarily provided, geographic location. We use this information to administer your account and communicate with you, including (where legally required) sending marketing communications only with consent.
Account Information
Username, token balance or membership type, user role (individual user or company member). This information is necessary to establish and secure access to your account.
Payment Information
Transaction amount, billing address, payment currency and method (collected and processed by our third-party payment processor; we do not store raw card information). This information is used to process purchases and refunds, if applicable.
Product Listing and Listing Company Information
For Company Members who publish listings on the Platform, information such as product names, descriptions, images, catalogues, certifications, and contact details may be collected and displayed publicly. Publication of this information is voluntary and may contain personal data associated with the Listing Company; by submitting such information you acknowledge and accept public display.
Service Interaction Information (AI Inputs and Outputs)
Queries, prompts, search terms or materials you submit to the Platform’s AI Engine (“Input”) and the resulting responses (“Output”). Depending on your Input, this content may contain personal or business information. This information is used to operate the AI Engine and return results to you. If you choose to make any AI-generated content publicly available or share it with third parties, you acknowledge that such content may be stored or used without your control.
Communications With Us
Information provided via email, support requests, contact forms or other direct communications.
1.2. Information We Collect Automatically
We and certain authorized third parties automatically collect certain information when you interact with the Platform (“Usage Data”), using cookies and similar technologies (“Tracking Technologies”). Usage Data may include:
- IP address, device type, operating system, browser type and version
- Visited product listings, search refinement patterns
- Interactions with marketing or service emails
- Approximate geolocation information inferred from IP address
We use Usage Data to:
- Operate and secure the Platform
- Measure service performance
- Personalize experience
- Prevent abuse, fraud, spam and unauthorized access
- Improve functionality through analytics
More detail regarding Tracking Technologies is provided in our Cookie Policy.
2 Information Collected From Third Parties
We may collect information from external sources, including:
- Analytics providers (e.g., Google Analytics) to measure usage and service performance
- Payment service providers in connection with billing, refunds or fraud prevention
- Business partners when Users receive promotional or discounted access
- Publicly accessible sources such as online registries or certificates for verification of Listing Company Member business information;
We treat all information from external sources according to this Privacy Policy. We are not responsible for third-party accuracy or their privacy practices.
3 AI Data Processing — Input & Output
As part of the Services, Users may submit information (“Input”) to the AI Engine, which generates responses (“Output”).
- Input may be processed for service delivery, fraud prevention and improvement of the Platform
- Users remain fully responsible for any unlawful Input
- Output may be inaccurate, incomplete or outdated; the Platform does not guarantee its accuracy
- Output should not be relied on for legal, financial, investment or commercial decisions
- We do not sell Input or Output data to third parties
4 Information We Do Not Use for AI Training
Unlike some AI models and services, we do not use or disclose User Inputs, Listing Company Member listing information, account information or email/calendar data (if connected) to train or fine-tune AI models, except where legally required or where we rely on de-identified / anonymized datasets.
If you synchronize email or calendar services with the Platform, we access such information only to provide the requested functionality and strictly in accordance with applicable API user-data restrictions.
5 Information Enrichment From Third-Party Business Databases
For the purpose of verifying business identities and ensuring the accuracy of publicly available contact information of Listing Company Members, we may obtain professional contact details from reputable third-party business information providers (“Business Information Providers”). Such information may include business email addresses, company domains and job titles that are associated with corporate entities and publicly accessible online.
We use this information only where it relates to a commercial or professional capacity, and only where it is lawfully made available by the relevant provider (for example, where permitted under applicable data protection laws, legitimate interest assessments, or “business-to-business” exemptions).
We do not acquire or collect private or personal email addresses that are not disclosed or intended for professional contact.
If you believe your professional information has been processed in error, you may request access, correction or deletion at any time by contacting us at: contact@h3splatform.com
6 COOKIES AND OTHER TRACKING TECHNOLOGIES
We use cookies and similar tracking technologies (“Tracking Technologies”) to enable core Platform functionality, secure your account, personalize your experience, and measure interaction with the Platform. Most browsers accept cookies automatically, but you may manage cookie settings through your device or browser. You may block or delete cookies or limit cross-site tracking; however, disabling cookies may prevent certain features, including account access and membership services, from functioning properly.
To learn more about how Tracking Technologies are used on the Platform and to exercise granular choices, please refer to our . To opt out of Google Analytics tracking, you may use the made available by Google.
Our Platform does not currently respond to browser-initiated “Do Not Track” signals. For more information about Do Not Track signals, visit http://www.allaboutdnt.com/.
7 DISCLOSURE OF YOUR INFORMATION
We may disclose your information to third parties in accordance with this Privacy Policy, including:
- Affiliates: Our affiliates and subsidiaries, when necessary for internal administration and to provide the Services in an efficient and secure manner
- Service Providers: Third-party vendors that support the Platform, including cloud hosting providers, AI infrastructure providers, analytics platforms, payment processors, communication and support tools, product-storage and indexing systems, and security service providers
- Business Partners: Companies that provide Users or Listing Company Members with access to discounted or promotional memberships, where access is granted through a promotion code or relevant partnership agreement.
- Other Users (where directed by you): Information you choose to publish—such as product listings (for Listing Company Members) or shared Output—may be accessible to other Users.
- Advertising Partners: Entities that assist in the delivery or measurement of advertising, where legally permitted
- Professional Advisors: Our auditors, accountants, legal counsel and other professionals where necessary
- Corporate Transaction Parties: Prospective or successor purchasers, investors or transferees in the case of a merger, acquisition, divestiture, financing or business reorganization, subject to appropriate confidentiality protections
We may also disclose information when required to comply with applicable law, judicial or administrative orders, regulatory inquiries, law enforcement requests, or to enforce our Terms of Use and Membership Agreements, or to protect the rights, safety and security of the Platform, our users or the public.
8 SOCIAL FEATURES
The Platform may include features that enable interaction with third-party platforms, such as Youtube, Facebook, LinkedIn, X (formerly Twitter), Instagram or other social networks (“Social Features”). These features may allow you to share content from the Platform or engage with our content on those platforms. If you use Social Features, information you post or make visible may be publicly displayed and may be collected by the relevant third-party platform.
We and the third-party platform may each receive information about your interaction with both services. Activities through Social Features are subject to this Privacy Policy and to the privacy policies of the relevant third-party platform.
9 THIRD-PARTY WEBSITES AND LINKS
The Platform may contain links to third-party websites, applications or platforms. If you follow those links, you will be redirected to services that are not controlled by us. You are encouraged to review the applicable privacy policies and terms before using or submitting information to any third-party website.
We are not responsible for the privacy, security or data handling practices of third-party services, nor do external links constitute an endorsement.
10 CHILDREN’S PRIVACY
The Platform is intended only for persons 21 years of age or older. We do not knowingly collect data from individuals under 21 years old and do not permit their use of the Platform.
If we become aware that a user under 21 has created an account or submitted personal information, we will delete the information and close the account. Parents or legal guardians who believe their child may have provided information may contact us using the details below.
11 ADDITIONAL USE OF INFORMATION
In addition to the purposes listed above, we may use collected information to:
- Protect and enforce our Terms of Use & Conditions and Membership Agreements
- Comply with applicable laws, regulations and court orders
- Detect, prevent and respond to unauthorized or illegal activity
- Perform internal research and development
- Improve and secure our AI and Platform features
Where applicable law does not recognize legitimate interest as a lawful basis, continued use of the Platform constitutes consent to processing for the purposes described.
12 Automated Decision-Making and Profiling (GDPR Art. 22)
The Platform may use algorithmic tools to tailor search results, prioritize listings and optimize relevance based on user interactions. However, we do not make decisions producing legal or similarly significant effects solely based on automated processing.
Users may request human intervention, object to profiling, or obtain additional information by contacting: contact@h3splatform.com
13 Data Retention (GDPR Art. 5(1)(e))
We retain personal data only for as long as strictly necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by applicable law.
As a general rule, and unless a different period is mandated by legal, regulatory, tax, accounting, anti-fraud or dispute-resolution requirements, personal data collected through the Platform is retained for a maximum of one (1) year from the date of the User’s last activity on the Platform. After the applicable retention period expires, personal data is securely deleted, anonymized or otherwise irreversibly de-identified.
Examples of legally required exceptions include (but are not limited to):
- Financial transaction and billing records
- Tax, accounting and audit documentation
- Fraud-prevention and cybersecurity logs
- Government or court-ordered data preservation
- Legal claims, dispute resolution and compliance investigations
Where a longer retention period applies due to legal obligations or the need to establish, exercise or defend legal claims, data will be retained only for the duration strictly necessary to satisfy such obligations.
If a User deletes their account, we will take commercially reasonable steps to delete or anonymize personal data within 30 days, except where continued retention is legally required or justified due to fraud prevention, dispute resolution or regulatory compliance.
14 Your GDPR Rights
Users in the EEA, UK and Switzerland have the following rights under GDPR:
- Right of access
- Right to rectification
- Right to erasure (“right to be forgotten”)
- Right to restriction of processing
- Right to data portability
- Right to object to processing based on legitimate interests or direct marketing
- Right not to be subject solely to automated decision-making, including profiling, where such decisions produce legal or similarly significant effects
Users may exercise these rights at any time by contacting contact@h3splatform.com
To protect account security, we may require additional verification before responding to a request and may reject requests where permitted by law.
Users also have the right to file complaints with their local supervisory authority.
15 International Data Transfers (GDPR Chapter V)
Personal data may be transferred to countries outside of the EEA, the UK or Switzerland, including countries that may not offer the same level of data protection as your jurisdiction. Where such transfers occur, we implement appropriate safeguards, including:
- EU Standard Contractual Clauses (SCCs)
- UK International Data Transfer Addendum
- Swiss Addendum where applicable
- Technical and organizational measures (encryption, access control, pseudonymization)
Copies of implemented safeguards may be requested by contacting contact@h3splatform.com
16 Data Protection Officer / EU-UK Representative
Where legally required, the Company will appoint:
- a Data Protection Officer (DPO), and/or
- an EU and/or UK representative for data subjects and supervisory authorities
Their details will be included in this Privacy Policy once designated.
17 Interaction With Other Jurisdictions
Where Users hold privacy rights beyond GDPR (e.g., under the CCPA or other regional legislation), such rights apply only to the extent the Listing Company becomes subject to those laws. GDPR rights remain fully applicable regardless of jurisdiction.
18 Security
We implement technical and organizational measures to protect personal data, including encryption, access control, pseudonymization, monitoring and incident response plans. No security method is entirely risk-free; Users transmit data at their own risk.
19 CHANGES TO THIS PRIVACY POLICY
We may update or modify this Privacy Policy periodically. When changes occur, the “Last Updated” date at the top of this Privacy Policy will be modified accordingly. If any update materially affects how we use or disclose information that we collect, we will take reasonable steps to notify you (for example, by email, by a notice posted within the Platform, or by other legally compliant methods). Where required by applicable law, we will obtain renewed consent before applying changes that materially affect your rights. Continued use of the Services after such updates signifies acceptance of the modified Privacy Policy.
20 Contact
For privacy-related questions, data subject requests or complaints: